Your wedding day might be all about you both, but in reality, it happens because of lots of other people! There’s your celebrant who can also be your co-ordinator your hairdresser and make-up artist, your venue, and other vendors, performers, caterers and of course your guests involved as well! All of these people have to have a minute-by-minute guide to help them to create the day you dreamed of.
Your guests need reining in!
It’s actually your guests that’ll blow your timings if you let them. They’ll get caught up congratulating you, admiring the flowers, grabbing a quick drink because there’s a five-minute hiatus… If there’s a plan of action and a co-ordinator, then your guests can be rallied along to the banquet hall, to the photoshoot, to the cars and so forth. If they’re not, time is wasted and important little details like handing out confetti cones can be missed altogether.
Wedding days have to be strictly controlled
On the wedding day, our run sheet is our little bible. As a coordinator, we have it on our person at all times, constantly cross-checking what formality or job is coming up next so we are always 3 steps ahead of the game.
Your co-ordinator will have your run sheet about their person at all times and will always be two or three stages ahead of everyone else. Are the flower girls creating chaos? Head them off now because they have to hand out those cones in six minutes…
Your run sheet has timings, but with built-in tolerances
If you have wiggle room in your run sheet, you can relax and accommodate things like seven bonkers five-year-olds with flower baskets or your photos being bombed by a horse. Everything on the list will take longer than you expect – it’s the law! People are excited, they’re catching up with old friends and they’re not quite as sober as they could be…
Your run sheet has all the details on
There are lots of moving parts to a wedding day, with lots of vendors, your band, your caterers and your venue, so they all need to know when their parts are and where they are. Think of it as a symphony scoresheet with ALL the notes for ALL the instruments in the right places. Including the pauses when people are walking or driving between venues. Include bouquet throwing, first dance, cake-cutting, Bollywood dancing demo and photo booth opening.
Be open to change, however
There might be a sudden quick shower so you swap out the bouquet throwing for some indoor photos – or you might want to take some photos in the rain because of the lovely light. Trust your celebrant and vendors here because they’re experienced.